SDR changes, select dropdown for SDR periods plus deletion of multiple SDR runs

• Funding code 30 has been added to the available list and the associated MOE validations changes introduced.
• The MOE extract date has been changed to a dropdown selection, to eliminate data entry errors.
• The deletion of multiple test SDR runs is available. Sites needing to delete trial runs should do this as part of their end of year tidy up.

Additional search criteria for Client and Enquirer

• The search criteria have been extended on the Enquirer and Client screens, to allow more accurate search results.

Added more fields to Online Enrolment and enabled unit standard allocation

• Additional fields, Work Name and Position can be included in the XML.
• The student can also select unit standards on your web application to speed up processing of the study contract.

Update PT courses in a grid format

• The process of updating and viewing the prescribed teaching courses can be completed from a grid in the Programme, Level or Stage.

Enhanced SCE functionality:

• Send correspondence to a 3rd party
  Data can be sent for students, e.g. to a Bank, where the Bank is the recipient, however information is not held in the data of the students. This is called ‘Recipient Not in Data’ or RNID. The 3rd party’s details are not included in the context selected.


• Added User Defined Replacement Fields (UDRF)
  The capture of user defined merge fields, where the user can specify any data for these fields at the time a letter or email is generated.


• Added HTML output and formatting of email messages
  Emails can be sent in HTML rather than plain text.


• Include sender’s signature, user display name and long date
  Every user can specify their name and email signature in the User Preference screen, which can be included in the email template.


• Supports Unicode fields
  Special characters can be also included with merge fields in the SCE templates.


• Additional document storage area added for Person
  Documents sent to a person that is not a student, will be stored in a separate folder; no longer in the student document storage folder.

Support Services alerts

• Records default to the current Study Contract and provide History and Audit functionality
• When creating a support services record (like a discipline record) an alert can be set. The Person record will indicate there is an alert, every time the record is accessed, click the alert symbol to read the attached notes. The current Study Contract defaults but may be changed when the record is created. History will be saved, of any changes made.

View assessment result notes and resit date for historical assessment results

• If changes are made to the resit date or result note, a record of the changes is kept in the history file.

Added roles to the staff record

• Staff can be assigned role(s) in line with their responsibilities for Artena functionality.

Additional parameters for LLN added

• The addition of OTE short name in the selection of parameters makes it easier to distinguish between offerings with the same name.

You are a vital part of the Artena development and we welcome your thoughts, suggestions, criticisms, and feedback.