Sector Unfunded International Provider Bureau Service (SUBS)

This service has been developed to assist UIP institutions with a facility to comply with the MOE requirements in terms of SDR submissions.

The UIP Bureau Service is fully compliant with the MOE data transfer. The process for using the Bureau Service is outlined below.

If any of the terminology in this document is unfamiliar please refer to our FAQ page.

To ensure you understand fully what the Ministry requires of you we suggest you visit the MOE website to familiarise yourself with their requirements.

 

Process

After the Bureau Service Agreement has been signed there are three phases during the contracted period:

  1. Setup
  2. Initial loading of the data
  3. Business as usual.

 

Setup

  • Adapt IT will provided templates (and other setup material) which the client needs familiarise themselves with, as well as the Ministry data requirements (http://steo.govt.nz/uip)
  • The client (in discussion with Adapt IT if required) determines how the templates will be populated and populates templates with sample data for training and test purposes
  • The client submits sample data via a secure file transfer protocol (sftp) to Adapt IT to run validations, resolve issues and agree to proceed to the Initial Load.

 

Initial Load

  • The client submits all existing data for 2016
  • Adapt IT runs validations and submits valid data to MoE
  • Adapt IT returns invalid data to the client where applicable
  • The client corrects invalid data and resubmits until all data is successfully sent to MoE by Adapt IT.

 

Business As Usual

  • The Client submits data on an ongoing basis to Adapt IT
  • Adapt IT runs validations and submits valid data to MoE
  • Adapt IT returns invalid data to the client where applicable
  • The client corrects invalid data and resubmits until all data is successfully sent to MoE by Adapt IT.

 

NOTE:

Adapt IT also has a student management system, the Artena system, that is fully compliant with the UIP data transfer. Adapt IT was the first vendor to receive compliance from the Ministry to include the UIP data transfer in our student management system Artena. Please contact us if you wish to consider this option.

For further information on the bureau service, the agreement, pricing and other options offered by Adapt IT please contact:

 

Cheryl Horo

04 931 1481 or 021 938 100

sales@adaptit.co.nz